Onboarding That Actually Works.
Most onboarding programs are a pile of PDFs and forgotten checklists. Ours is a structured, automated journey that guides new hires from offer accepted to fully productive — in less time, with less manual effort from HR.
Most Onboarding Programs Fail the People They're Meant to Help
The first 90 days set the tone for the entire employment relationship. Yet most companies still rely on shared drives, email chains, and manually updated checklists. New hires feel lost. HR spends hours chasing paperwork. Managers don't know what has and hasn't been done.
Inconsistent Experience
Every new hire gets a different experience depending on which manager or HR contact they land with. There's no standard, repeatable process.
Manual Admin Overhead
HR spends hours per hire chasing documents, scheduling sessions, and manually updating spreadsheets that no one else can see.
No Visibility
Leaders have no real-time view of where each new hire is in the journey. Problems are only spotted when it's already too late.
Everything You Need to Run a World-Class Onboarding Programme
Built to automate the routine so HR and managers can focus on the human moments that actually matter.
Automated Task Checklists
Role-specific onboarding plans with automated task assignments. Every new hire sees exactly what they need to do and by when — no confusion, no dropped balls.
Document Collection
Secure digital collection of all required documents — contracts, ID, tax forms, compliance certifications. No more email attachments and manual filing.
Automated Notifications
Triggered reminders to new hires, managers, and HR at every key milestone. Nothing falls through the cracks because the system keeps everyone on track.
Manager Dashboard
Real-time visibility for managers into every new hire's progress. See what's complete, what's overdue, and where to focus their attention — in one clean view.
Role-Based Workflows
Different roles have different onboarding needs. Create custom tracks for Sales, Engineering, CS, and any other function — each with the right tasks and timing.
Progress Tracking & Analytics
Track completion rates, time-to-productivity, and satisfaction scores across all new hires. Identify bottlenecks and continuously improve the programme.
A Structured Journey from Day Zero to Fully Productive
Every touchpoint is automated, every task is tracked, and every new hire knows exactly where they are and what comes next.
Set Up for Success Before They Start
Contract signing, document collection, equipment request, and system access provisioning all happen automatically after offer acceptance. The new hire arrives on day one ready to work.
Structured Introduction to the Company
Culture, values, team introductions, and role-specific orientation sessions — all pre-scheduled and tracked. Manager check-in at the end of week one is automatically prompted.
Product, Process, and Tool Training
Role-specific training modules, shadow sessions, and process walkthroughs. Progress tracked in real time. HR and managers are alerted immediately if any tasks fall behind.
30-Day Check-In and Feedback Loop
Structured check-in with automated pulse survey. Feedback is captured and shared with the manager — surfacing any concerns early enough to act on them.
Full Productivity and Programme Closure
90-day review with satisfaction survey, goal alignment, and final checklist closure. The new hire graduates from onboarding into the standard performance management cycle.
Built for Every Stakeholder in the Onboarding Process
One platform, three very different user experiences — each designed around what that person actually needs.
Clarity from Day One
- Personal checklist with clear deadlines
- All documents in one place
- Who to contact for what
- Visible progress toward milestones
- Pulse surveys to share feedback
Oversight Without Micromanaging
- Real-time dashboard of each new hire
- Automated alerts for overdue tasks
- Prompted check-in reminders
- 30- and 90-day review templates
- Completion reports for HR
Scale Without Adding Headcount
- Role-based workflow templates
- Automated document collection
- Compliance tracking and audit trail
- Portfolio view across all active hires
- Analytics to improve future cohorts
Built by a CEO. Deployed in 4 Weeks.
This application was built by Mikael Lindmark at Netive VMS — without a traditional development team. Using modern AI-enabled tools, the app went from concept to live deployment in under a month, at a fraction of the cost of a traditional software project. That's the methodology we now bring to every client engagement.
Ready to Transform Your Onboarding Experience?
Book a 30-minute demo with Mikael to see the application in action and discuss how we can deploy it for your organisation.